The books Werkstattbuch

Werkstattbuch: hours, materials and invoices for tradespeople

The Werkstattbuch is built for tradespeople who don’t want to sort through scraps of paper in the evening. You log hours on site on your phone, materials are deducted from the van stock – and at the end of the month you see what hasn’t been billed yet.

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No payment details · Trial ends by itself · Your data stays in the EU

Start page of the Werkstattbuch with open hours per customer and materials below minimum stock

What the Werkstattbuch can do

The start page shows what’s open: 32 hours at the hotel, 13 at the Muster family, not on any invoice yet. Plus materials below minimum stock and the projection of your annual turnover. One tap on the customer, and the hours and materials become the invoice.

Invoices in one place

All invoices across all customers: what’s paid, what’s still open, what a year brought in. Import your bank statement and paid invoices are ticked off.

Invoices across all customers with turnover, open amounts and status

What an hour really earns

The statistics calculate your effective hourly rate after materials, travel and travel time, the contribution margin and the material mark-up – and show which customer and which project earn the most and which the least.

Statistics with effective hourly rate, contribution margin and turnover per customer

On site on the phone

You log hours, travel and materials where they happen. Even without signal in the basement – they upload as soon as the phone has reception again.

What the Werkstattbuch looks like

Real screens from the demo – tap to enlarge.

werkstattbuch: Customer with projects and open work — Customer with projects and open work

werkstattbuch: Machines in the workshop and vehicles — Machines in the workshop and vehicles

werkstattbuch: Stock per vehicle — Stock per vehicle

werkstattbuch: Automatic trip logbook — Automatic trip logbook

werkstattbuch: Material, shopping list and minimum stock — Material, shopping list and minimum stock

werkstattbuch: Invoices across all customers — Invoices across all customers

werkstattbuch: Active and completed customers — Active and completed customers

And on your phone

werkstattbuch on phone: Overview — Overview

werkstattbuch on phone: Customer with projects and open work — Customer with projects and open work

werkstattbuch on phone: Statistics — Statistics

werkstattbuch on phone: Machines in the workshop and vehicles — Machines in the workshop and vehicles

▶ Try the demo – no sign-up

Try everything with sample data, nothing is saved.

And also

Everything that goes with it, when you need it.

Quotes vs. actual work

Every quote belongs to a project. You always see: 100 hours quoted, 50 used – with change orders, your real hourly rate and billing by quote or by time.

Machines and vehicles

The workshop and every vehicle with its own stock of material and machines. Book machines into the van like material – inspection dates always in view.

Automatic trips

On every working day the Werkstattbuch logs the trip there and back by itself – set per customer or project, travel time billed if you like.

Material and shopping list

Minimum stock, a shopping list without duplicates and selling prices suggested from your markup. Purchases land on the right item automatically.

Maintenance contracts

Recurring maintenance with due dates and a flat fee – “done” means ready to invoice.

One period for everything

Pick “This year” or “Last month” once at the top – overview, statistics, invoices and logbook follow.

Item catalogue

Set up your services and prices once, reuse them on every invoice and quote.

Subcontractors

Record external work per job and pass it on.

What the Werkstattbuch costs

Included in the Klein subscription: €9.99 a month – with all the private books. For the same price you also get the Haushaltsbuch, Depotbuch and the Vermieterbuch up to 5 units.

What every subscription includes
Plan	Price	Haushaltsbuch	Werkstattbuch	Depotbuch	Vermieterbuch	Gastrobuch
KleinFor household, workshop, portfolio and a few flats.	9,99 €a month	✓	✓	✓	up to 5 units	–
StandardFor landlords with several buildings.	19,99 €a month	✓	✓	✓	up to 25 units, 3 logins	–
VerwaltungFor property managers and large portfolios.	39,99 €a month	✓	✓	✓	up to 250 units, unlimited logins	–
GastrobuchFor restaurants, bars and hotels.	19,99 €a month	✓	✓	✓	up to 5 units	✓

All prices include VAT. 30-day free trial, no payment details – the trial ends by itself. After that cancel monthly; yearly is two months cheaper. Pay by card or PayPal.

Where your data lives

In der EU: On European servers, not overseas. For the data of your tenants, customers and employees we provide the data processing agreement you need.
Yours to take anytime: Every book exports everything as a file. A backup is made automatically every day, and you restore an earlier state with one click.
Nothing goes to third parties: No ads, no sharing, no analysis of your numbers. You pay for the software, not with your data.

Questions about the Werkstattbuch

Which trades is the Werkstattbuch for?

For electricians, plumbers, carpenters, painters and all small businesses that want hours, materials and invoices per customer under control.

Can I log hours on my phone on site?

Yes – even without internet. Entries upload as soon as you have signal again.

What does the Werkstattbuch cost?

€9.99 a month or €99.99 a year in the Klein subscription, with the Haushaltsbuch, Depotbuch and Vermieterbuch. The first 30 days are free.

How do the 30 free days work?

Register in any book and use all the books for 30 days, including the Gastrobuch – without payment details. The trial ends by itself; then you choose a subscription and all your entries stay.

Do I need to install anything?

No. The books run in the browser – on Mac, Windows, iPhone and Android. On your phone you put each book on the home screen like an app. What you enter on your phone appears straight away on the computer, and without internet you simply keep working.